Saxton Recruitment Limited is committed to protecting the privacy of our candidates, clients and users of our website, and the security of all personal data that is received. This policy sets out the basis on which any personal data we collect from you, or that you provide to us, will be processed by us. 

We will ensure that the information you submit to us via our website, through third party websites such as CV Library, Total Jobs Group, Indeed and LinkedIn, or by corresponding with us by phone, e¬mail or otherwise is used only used for the purposes set out in this policy.

Please read the following carefully to understand our views and practices regarding your personal data and how we will treat it. By visiting the Saxton Recruitment website, you are accepting and consenting to the practices described in this policy.

Saxton Recruitment Limited (registered company number 10356629 of 1 The Jubilee, Southwell, Nottinghamshire, NG25 0FP) is a registered Data Controller with the Information Commissioner’s Office under registration number A8333180. 

Saxton Recruitment Limited may collect personal details to identify appropriate permanent, temporary or contract roles. The types of data we might request include, but are not limited to: 

• personal contact information such as name, postal address, telephone number and email address;

• career history;

• salary and package information;

• right to work documentation;

• educational and professional qualifications;

• bank details;

• national insurance number;

• professional and personal references, as required in accordance with the job role and contract type (temporary, permanent or contract);

• log in data for our candidate portal 

Some clients may require us to carry out criminal background checks, so we may need to collect additional personal data we need to collect to facilitate these checks.

Saxton Recruitment Limited may collect data on clients to provide recruitment services. The types of data we might request include, but are not limited to: 

• contact information for staff members such as names, email addresses, job titles, telephone numbers and office addresses;

• information about your business provided to us directly as well as information available within the public domain regarding your business, although this is not personal data.

When you visit our website, we gather information that relates to your device, your browser and to the way you navigate our website content, such as, but not limited to:

• the Internet Protocol (IP) address of your device;

• the IP address of your Internet Service Provider;

• device screen resolution;

• device type (unique device identifiers), browser and operating system versions;

• geographic location (country only);

• preferred language used to display;

• the date and time of access to the website;

• the internet address from which you were directly linked through to our website, the control system that you use;

• the parts of the website that you visit;

• the pages of the website that you have visited and the information that you viewed;

• the hyperlinks you have clicked;

• information on the types of appliance that you used for your visit to the site;

• the material that you send to or download from our website

This information is held, used and disclosed by Saxton Recruitment Limited with the purpose of providing recruitment services to clients and matching candidate profiles with new and existing job vacancies. 

• answer your enquiries;

• direct-market new vacancies, products and services, advise you of news and industry updates, events, promotions and competitions, reports and other information. Where we do so, you will be able to unsubscribe from such communications;

• fulfil contractual obligations with our clients

Candidate and client information will be shared between employees of Saxton Recruitment Limited with the purpose of providing a professional and effective recruitment service. In certain circumstances, we might share your data for the purposes of providing recruitment services.

Candidates - To find you employment opportunities, we will share personal data with other parties. The data shared will be include relevant details relevant to providing recruiting services.  This might include sharing your CV with our client for a specific job opportunity or on a speculative basis.  We will obtain your permission to send your personal information to clients to apply for existing and new vacancies.

Clients - To find suitable candidates for your job vacancies and arrange interviews and placements, we will share the personal data of your company.

Referees / Emergency Contact Information - We might provide completed references to our clients as part of our recruitment services.  We might provide employee or candidate emergency contact details to our clients with whom our temporary workers or contractors are placed if required in the event of an emergency. We might also provide these details to the relevant emergency services if required in the event of an emergency. 

Suppliers - We might need to provide your details with other service providers to whom we provide services or receive services from. 

Website Users - We might share your personal data with service providers who assist us with the analysis of the data to monitor and improve the use of our website. 

Information may also be shared with;

• third parties who perform functions on our behalf and who also provide services to us, such as our accountant, HMRC, criminal background, skills and qualification check service providers, invoice factoring, payroll and umbrella companies, professional advisors and I.T consultants. These third parties comply with similar and equally stringent undertakings of privacy and confidentiality as Saxton Recruitment Limited.

• if we ever sell or buy business or assets, we may disclose your personal data to the prospective seller or buyer. If we are acquired (in whole or in part) by a third party, the data we hold on you may be one of the assets transferred.  If this happens, you will be sent notice of such event;

• regulatory or law enforcement agencies, if they require us to do so. 

To subscribe to job alerts emails, you will be required to provide your e-mail address, which will be used for the purpose of keeping you informed, by e-mail, of the latest jobs in your nominated industry and/or will provide you with industry news. Should you decide that you no longer wish to receive this information, unsubscribe links are provided in every job alert email that you receive. 

Your data will be stored and backed up securely within the UK on our IT systems as provided by our service providers. Your CV will be stored in the Saxton Recruitment Limited database and will be accessible by Recruitment Partners employed by Saxton Recruitment Limited. 

In the rare circumstances, the data we have collected may be transferred outside the European Economic area. If this is to occur, we will obtain your explicit consent beforehand.  

The security of your data is very important to us and we have processes and procedures in place to prevent the misuse of or unauthorised access to your data. 

The personal data of our candidates, clients and suppliers are held in a variety of places, including:

• Our CRM system;

• Our employee’s computers;

• Microsoft Applications;

• Emails; and

• Paper files.